International XAFS Conference 2028 proposals submission and review

Tue, 17 Jun 2025 10:30:21 -0000

1 June - 1 July 2025

Proposals to host the 2028 International XAFS Conference are now solicited and accepted. Proposal guidelines are given below, but if you have questions, please contact the IXAS Chair.Proposal Deadline: June 1, 2025Proposal Presentations (videoconference): June 1 to July 1, 2025Announcement of 2028 venue: During the 2025 XAFS Conference in Chicago

Send your proposal by email to the IXAS Chair: Asakura Kiyotaka kytkaskr@fc.ritsumei.ac.jp

Proposal GuidelinesThe proposal submitted for the conference can be made by email to the Chair by email and should include the following information.

Description of Proposed Conference VenueThe conference proposal should include a description of the details about the venue for the conference (based on the 600 participants, the average number of recently held conferences), including:

One conference room for plenary sessions, accommodating 600 or more attendees.

Additional space for at least 200 posters, poster presenters, and sufficient room for attendees to view and discuss posters.

Additional conference rooms for parallel sessions which can accommodate at least 200 attendees each. Close proximity of rooms is to be secured for parallel sessions.

Projection and PA systems appropriate for a scientific conference in all conference session rooms.

One or more small meeting rooms for IXAS-EC, IUCr Commission on XAFS, and related executive meetings, which accommodates at least 30 attendees.

The main conference rooms are preferred to be climate-controlled.

Compliance with local regulations for disability access.

Description of OrganizationThe conference proposal should name expected members of the conference organization including Chair(s). The conference organizers should form appropriate committees with different functions such as Local Committee, Program Committee, and International Advisory Committee, and the proposal should name some of the expected members of these committees. Please include:

CV and profile of the conference chair(s)

Letter(s) of commitment for host institution(s) and any other supporting institutions.

Proposed List of Local Committee members fully committed to the organization of the conference.

Proposed List of Program Committee members representing all relevant fields and topics.

Proposed list of Fundraising Committee.

Proposed List of an International Advisory Committee formed by the IXAS-EC members and other distinguished scientists selected by Conference Organizers taking into account regional and scientific balance.

Plan for circulating conference information to XAFS communities (Web site etc.).

Scope and Proposed Scientific ProgramThe conference proposal should describe the scope of the scientific program for the conference, including

expected number of parallel sessions.

fields or special topics to be highlighted

plans for any satellite meetings (scope, locations, and expected number of attendants).

list of supporting organizations (institutes and academic societies).

expected plans for an exhibition.

expected tours of nearby scientific facilities.

Description of Infrastructure and Logistical PlanThe conference proposal should provide a list of sufficient accommodations close to the conference venue, with a range of prices and an approximate number of rooms available. Transportation options between the conference venue and accommodation sites, restaurants, regional attraction sites, social events sites, etc. should also be given, as well as a description of transportation between airports or train stations and conference venue.

Preliminary Budget DraftPlease include projections of the total cost, income breakdown, supports from institutes and other organizations, and start-up plan. Expected ranges for registration fees should be given. Also provide any expected details about support for young scientists, scientists from developing countries, and so forth.

Plans for PublicationConference Organizers should circulate the full conference program to all registered attendees prior to the conference. Conference Organizers are responsible for publishing Conference Proceedings with guidance and assistance from the IXAS. It is recommended that the proceedings are published in Radiation Physics and Chemistry as first choice or J Synchrotron Radiation as second choice.